Facilities Rental Information

School facilities are not available for rental during the regularly scheduled school day.  School space requests are considered for Monday through Friday after 6:00 pm, Saturdays and Sundays. School space requests are considered for organizations (non-profit or profit), that are considered organizations under the Articles of Corporations with the Secretary of State of the Commonwealth of Massachusetts. School space is not for individual use.

Request for space during school recesses (including weekends) and summer are rarely approved in order to provide time for Belmont Public Schools (BPS) and Town of Belmont programs, buildings maintenance, repairs and cleaning.

All permits are subject to approval by the Belmont Schools Superintendent.

Depending on the school, permits may not be processed between June 1 and September 15 for the upcoming school year. This allows schools and school offices to concentrate on the opening of the school year and on scheduling spaces for school events and use. You will be notified as soon as possible as to the availability of the space in the school you request.

Fees
Permit Application
Policy

Fees apply to user organizations in the following manner:

  • Category I: Belmont non-profit organizations

  • Category II: Belmont for-profit organizations and all other organizations whose principal office or membership is outside of Belmont

No fees apply to:

  • Partners: Organizations whose mission is directly related to the Belmont Public Schools including parent teacher organizations and the Foundation for Belmont Education

  • Town: Belmont municipal departments, boards and committees

Contact Us:

Cameron Locke, Transportation & Operations Coordinator
Phone: 617-993-5432
Email: Cameron Locke

Below is the Belmont Public Schools Application Process

  1. Call the school to see if the space you are requesting is available.

  2. Complete a permit request form (NEW) which is electronically submitted.

  3. Insurance certificates must be uploaded with your permit request. If you have any questions about fees or insurance, please email the BPS Rental Desk.

  4. Principals (the Building Supervisor), applicable departments, and the Rental Desk will review your application for approval.

  5. You will be sent a final copy of your permit when it is approved. Please note: permits request space and do not guarantee use of space until final permit is returned to you and all requirements met.

  6. Fees (if applicable) must be paid 10 days in advance of your event.

  7. If your event requires a custodian, cafeteria worker or media detail, you will be invoiced after the event. Your final invoice may differ from any estimate provided in your application.

Please note that Rental Applications must be filed at least fifteen (15) school days prior to the date requested for adequate processing time.

Belmont Public Schools Building Rental Information

Belmont Department of Health Food Handling Information and Temporary Food Permit

School Phone Numbers

  • Belmont High School (BHS) – (617) 993-5900

  • Belmont Middle School (BMS) - (617) 993-2000

  • BHS Athletics: Field House, Upper Gym, Outside Fields  – (617) 993-5930

  • BHS Auditorium, Black Box Theater - (617) 993-5990

  • Chenery Upper Elementary School – (617) 993-5800 (Rec. Dept. permits Chenery field)

  • Burbank Elementary School – (617) 993-5500

  • Butler Elementary School – (617) 993-5550

  • Wellington Elementary School – (617) 993-5600

  • Winn Brook Elementary School – (617) 993-5700 (Rec. Dept. permits Winn Brook field)